How To Set Up and Manage Vehicles in TripLog

Updated over a week ago

In TripLog, all of your trips and vehicle-related expenses are assigned to vehicles.

You can create vehicles in the app or on the web. You can manage your odometer in the app and on the web, as well as set up specific features for them.

Adding a Vehicle

In the App

When you first set up your app, it should automatically prompt you to create a vehicle. If you missed the prompt, you can go back and add it manually.

Select your Year / Make / Model

If you have your odometer reading, enter it. Otherwise, this can be updated on your first trip. More information on how to adjust your vehicle odometer in the app can be found below.

There are additional fields under the Show More button.

State-by-State Mileage (Tractor/Trailer): Enable state mileage tracking in the vehicle's settings.

Plate / State / VIN

On the Web

The options and fields are the same on the web. Navigate there under MILEAGE > VEHICLES (

Note: in a multi-user organization, the Admins create and assign vehicles.

Vehicle Features

Once added, the user will get additional options for the vehicle.

In the App

Edit: You can update the existing fields as well as set the default business activity for the vehicle. This will override the activity set by your time frame and location defaults. For example, consider a vehicle that is only used for business and will need to document all of its driven miles as business. These can be categorized later, but this would be the initial recorded default.

Disable: This will disable the vehicle from being selected in Trips or Expenses. You will still be able to report on it for records when it was active. You can continue to pull reports for it as long as the subscription is active.

Merge with Another Vehicle: If you had added two of the same vehicle or something else occurred that split the trips, you can merge the two vehicles so there is 1 vehicle record associated with the trips.

Mark as Default: You can also Set the Vehicle as a Default for Manual Tracking and Entry. If you have multiple vehicles and do not set a default, the app will ask which vehicle you will want to use. This does not affect configured Auto Tracking.

Delete: If there are no records associated with the vehicle, this will allow you to delete the vehicle.

Adjust Vehicle Odometer: This allows you to update the current odometer value. This will set the starting odometer for the next trip or expense entry.

On the Web

The options again are the same once the vehicle is added to edit or set the default activity or delete /disable the vehicle.

Adjusting the Vehicle Odometer

In the App

  1. TripLog App > Main Menu ( ≡ three line icon ) > Adjust Odometer

  2. Select Your Vehicle

  3. Set the Odometer Value or take a picture of the dash

  4. Save

On the Web

Click on the Adjust Vehicle Odometer button

Adjust Vehicle Odometer Tool

This will allow you to modify Odometer readings on all Trips recorded from a single odometer entry.

Select the Vehicle

Make note that if vehicles are named the same thing to choose the correct driver.

Starting Value:


If you know the odometer value in a time period like the beginning of the year or at a recent servicing, then you can add a start time and odometer value. This will begin with that value and increment the trips using that as the starting value up to the current trips.

Ending Value


Suppose you know your current odometer value and need to correct previous trips. This will set the current ending value of the last trip and increment backward based on the mileage of the trips.

Leave Gaps between Current Odometer Readings

If there are trips that currently have gaps between them, setting this value to yes will leave the gaps and increment accordingly. If this is set to no, then the trips will be concurrent, meaning the stating odometer will match the ending odometer of the previous trip.

Tip: If you recently added trips in the past, the recommendation is to smooth out the gaps due to odometer overlaps, so set the leave gaps to NO. If you regularly delete or do not track personal miles but need to account for the "untracked" mileage, the leave gaps should be set to YES.

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