In TripLog all of your Trips and Vehicle Rated Expenses are assigned to Vehicles
You can create vehicles in the app or on the web. You can manage you odometer in the app and web as well as set up specific features for them.
Adding a Vehicle
In the App
When you first setup your app it should automatically prompt you to Create a Vehicle. If you missed the prompt you can go back and add it manually.
Select your Year / Make / Enter Model
If you have your Odometer Reading enter it otherwise this can be updated on your first trip : See Adjusting the Vehicle Odometer in the app
There are additional fields under the Show More
State by State Mileage (Tractor/Trailer) : Enable State mileage Tracking on the vehicle
Plate / State / VIN
On the Web
The options and fields are the same on the web. Navigate there under MILEAGE > VEHICLES (https://triplogmileage.com/web/vehicle/list)
(note: in a multi user ORG the Admin create and assign vehicles)
Once added the user will get additional options for the Vehicle.
In the App -
Edit : You can update the existing fields as well as set the default Business activity for the vehicle. This will override the activity set by your TimeFrame and Location defaults (example: a vehicle that is only used for business and will need to document all miles as business. These can be categorized later but this would be the initial recorded default)
Disable : This will disable the vehicle from being selected in Trips or Expenses. You will still be able to report on it for records when it was active. You can continue to pull reports for it as long as the subscription is active.
Merge with Another Vehicle : If you had added two of the same vehicle or something else occurred that split the trips between them you can merge the two vehicles so there is 1 vehicle record associated with the trips.
Mark as Default : You can also Set the Vehicle as a Default for Manual Tracking and Entry. If you have multiple vehicles and do not set a default the app will ask which vehicle you will want to use. This does not affect configured Auto Starts
Delete : If there are no records associated with the vehicle this will allow you to delete the vehicle.
Adjust Vehicle Odometer : Allows you to update the current odometer value. This will set the starting odometer for the next trip or expense entry.
On the Web
The options again are the same once the vehicle is added to edit or set the default activity or delete /disable the vehicle.
Adjusting the Vehicle Odometer
In the App
TripLog App > Main Menu ( ≡ three line icon ) > Adjust Odometer
Select Your Vehicle
Set the Odometer Value or take a picture of the dash
On the Web
Click on the Adjust Vehicle Odometer button
Adjust Vehicle Odometer Tool
This will allow you to modify Odometer readings on all Trips recorded from a single odometer entry.
Select the Vehicle
Make note that if vehicles are named the same to choose the correct driver.
SET ONLY THE START DATE AND START ODOMETER
If you know the odometer value a time period like the beginning of the year or at a recent servicing. Then you can add a start time and Odometer value. This will begin with that value and increment the trips using that as the starting value up to the current trips.
SET ONLY THE END DATE AND END ODOMETER
If you know your current Odometer value and need to correct previous trips. This will set the current ending value of the last trip and increment backwards based on the mileage of the trips.
Leave Gaps between Current Odometer Readings
If there are trips that currently have gaps between them setting this value to yes will leave the gaps and increment accordingly. If this is set to No then the trips will be concurrent meaning the stating odometer will match the ending odometer of the previous trip.
Tips: If you recently added trips in the past the recommendation is to smooth out the gaps due to odometer overlaps so set the leave gaps to NO. If you regularly delete or do not track personal miles but need to account for the "untracked" mileage the leave gaps should be set to YES