In TripLog, all of your trips and vehicle-related expenses are assigned to vehicles.

You can create vehicles in the app or on the web. You can manage your odometer in the app and on the web, as well as set up specific features for them.

When you initially set up the TripLog Mobile app, it should automatically prompt you to create a vehicle. If you missed the prompt or need to add a vehicle you can go back and add it manually.

Vehicle Details:

Year / Make / Model

Current Odometer Reading: If you have your odometer reading, enter it. Otherwise, this can be updated on your first trip. More information on Adjusting your vehicle odometer in the app can be found below.

SHOW MORE: There are additional fields under the Show More button.

Tractor/Trailer State-by-State Mileage: Enable this option to track state mileage this also opens additional trucking-related cost tracking fields.

Other Optional Information

Plate / State / VIN

The options and fields are the same on the web. Navigate there under MILEAGE > VEHICLES

Default Activities: Web and App: You can update the existing fields as well as set the default business activity for the vehicle. This will override the activity set by your time frame and location defaults. For example, consider a vehicle that is only used for business and will need to document all of its driven miles as Business. These can be categorized later, but this would be the initial recorded default.

Disable: This will disable the vehicle from being selected in Trips or Expenses. You will still be able to report on it for records when it was active. You can continue to pull reports for it as long as the subscription is active.

You can view disabled vehicles by selecting Disabled Vehicles or All Vehicles from the quick filters.

Merge with Another Vehicle: Mobile App Only: If you have two vehicles that trip records are split between but they are should be the same vehicle, you are able to merge the two vehicles so there is one vehicle record associated with the trips. Select the three-dot menu option next to the vehicle you want to merge, choose Merge to Another Vehicle, Select the vehicle you want to Merge to on the next screen.

Mark as Default: Web Or App: You can also set a Vehicle as the Default Vehicle for this will apply for MagicTrip, Plug-N-Go, Gig Apps(Android), Manual GPS Tracking, and Manual Entry. If you have multiple vehicles and do not set a default, the app will ask which vehicle you will want to use every time. This does not affect configured Auto Tracking like Car Bluetooth, TripLog Drive, and TripLog Beacon.

Delete: Web or App: If there are no records associated with the vehicle, you will be able to delete the vehicle. If there are records associated to the vehicle you will need to remove or reassign the records to a different vehicle. You can also use the Merge Vehicles option on the app.

Adjust Vehicle Odometer: App Only: This menu will allow you to update the current odometer value for a vehicle quickly. This will set the starting odometer for the next trip or expense entry that is used for that vehicle. It will not correct past entries please refer to the web section on adjusting the Odometer.

Option 1: TripLog App > Main Menu ( ≡ ) > Show Advanced Options > Adjust Vehicle Odometer

Option 2: TripLog App> Main Menu ( ≡ ) > Vehicles > Click on the Odometer Reading to adjust

Enter the new Odometer Value and Ok

Clicking on the Camera option will allow you to take a picture of the odometer reading to OCR the entry for you.

In Mileage > Vehicles there is the Vehicles Menu

This will tool allow you to modify or correct Odometer readings on all Trips recorded from a single odometer update.

In a single user account be sure to name your vehicles with unique names if you have similar vehicles with additional distinguishing items in the name like the license plate number. For multiple user accounts with vehicles named similarly you can identify the vehicle with the user associated with the vehicle.

There are two ways to run the adjustment.

Starting Odometer Option:

SET ONLY THE START DATE AND START ODOMETER

If you know the odometer value in a time period like the beginning of the year or at a recent servicing, then you can add a start time and odometer value. This will begin with that value and increment the trips using that as the starting value up to the current trips. The recommended option is to leave the Odometer Gaps as yes to maintain the current gaps in the Odometer for untracked trips.

Ending Odometer Option

SET ONLY THE END DATE AND END ODOMETER

Suppose you know your current odometer value and need to correct previous trips. This will set the current ending value of the last trip and increment backward based on the mileage of the trips. The recommended option is to set the odometer Gaps as No to remove any missing odometer values in the period. Please verify the next section if that is your chosen option.

Leave Gaps between Current Odometer Readings

If there are trips that currently have gaps between them, setting this value to yes will leave the gaps and increment accordingly. If this is set to no, then the trips will be concurrent, meaning the stated odometer will match the ending odometer of the previous trip.

Tip: If you recently added trips in the past, the recommendation is to smooth out the gaps due to odometer overlaps, so set the leave gaps to NO. If you regularly delete or do not track personal miles but need to account for the "untracked" mileage, the leave gaps should be set to YES.