Triplog Time Tracking is a timesheet or project-based time tracking application that will allow users to account for their time in a timesheet or project duration-based system. The interface will sync with the cloud to allow users and admins to report and monitor timesheets.

An Approval Management integration is available with our Enterprise plan to make approving timesheets even more streamlined. Available on iOS version 9.0 and Android version 4.0 or later.

Getting setup with Time Tracking is as easy as opening the menu in the app and opting into the Time Tracking Trial for existing customers. If you are a new customer, the Time Tracking module is enabled for your trial period.

Open the Time Menu on the app or the web to opt into Time Tracking. There may be an additional cost to use the Time Tracking features depending on the current TripLog plan you are subscribed to. Please refer to our pricing page for more information.

You will be offered a choice of Timesheet or Duration Tracking. This selection will configure your option for how you will track time. You can later change this option in the settings.

You can put the Time menu on the home page through the options. This will take the place of Fuel on the Main Screen. If you disabled Fuel Tracking, the Time Module will be there by default.

Navigate to TripLog App > Main Menu ( ≡ three line icon ) > General Settings > Time Settings > Show On Main Screen. Select Time as the Main Option ( you can always select the Fuel option again in the future )

You can add a Job Activity that will allow the user to classify the work being done with both a name and hourly rate if applicable. Users can add Job Activities in the app, and Admins can make Job Activities available to the users on the app from the web dashboard.

Job Activities: When entering a new Job Activity, you will enter the name, choose a category color, hourly rate, and default clock in reminder. This edit screen is where you can disable Job Activities if they are no longer needed as well.

Hourly Rate: This is a value that can be associated with the specific Job Activity that will automatically calculate the total cost for the Time Entry on the reports screen.

Clock Out Reminder: When a user uses the Job Activity and is clocked into an active Time Entry, they will be reminded that they are clocked in on the app. This value can be modified, but the default is 8 hours.

A user will be able to Clock In with Time Tracking on the app by Navigating to the Time Tracking Page and Selecting the green button at the bottom of the screen.

Clock In

It will take them to a time entry screen to select the correct Job Activity, add the location, tags, or notes, and click the clock in button. This will return you to the Time Tracking screen to see the entry with a Running Clocked In timer.

Clock Out / Edit Time Entry

You can click on the red stop button to return to the Edit Time Entry screen. From here, the End Time and Duration will be auto-populated, and you can add any additional Tags or Notes then click Save.

You can return to a time entry to update any fields within the time entry. You can add a Location, Tags, Notes, attach a photo, or change the Job Activity. Remember to click save to update the time entry. If you want to complete the time entry and clock out, be sure to update the end time. The duration will update based on this end time.

You can manually create a manual entry if your account is not locked. You will be able to click on the green start button and update the date, start/end time, and duration fields to manually update a missed punch or other back time that may not have been entered.

If you opted to use the duration tracking option, you would select the job activity and duration to create time blocks for the jobs that are being tracked. You can still update the time entry with locations, tags, and notes, as well as attach a photo.

First, sign in to your account on the TripLog web dashboard.

1. Choose Your Time View: Navigate to the time tracking screen that you would like to see (Calendar View or List View).
2. Select Your View: Change the range that will be displayed for Day / Week / Month
3. Add Time Entry: Manually add a time entry
4. Filter for the View: Only 1 user can be selected at a time
5. Optional approval management interface to submit and approve time entries is included in our Enterprise plan. Please note that approvals are based on the current view.

A detailed view of all time entries with a search filter built to quickly find the entry you are looking for.

You can add a Job Activity that will allow the user to classify the work being done with both a Name and Hourly Rate if applicable. Users can add Job Activities on the app, and Admins can make Job Activities available to the users on the app from the web dashboard.

Job Activities: When entering a new Job Activity, you will enter the name, choose a category color, hourly rate, and default clock in reminder. This edit screen is where you can disable Job Activities if they are no longer needed as well.

Hourly Rate: This is a value that can be associated with the specific Job Activity that will automatically calculate the total cost for the Time Entry on the reports screen.

Clock Out Reminder: When a user is using the Job Activity and is clocked into an active Time Entry, they will be reminded that they are clocked in on the app. This value can be modified, but the default is 8 hours.

When Time Tracking is enabled, the reports become available under the Reports > Time Clock.

The time clock reporting will show totals for hours based on the Job Activity. It will total the hours as well as the hourly rate if input based on the entered amount. If there is no Job Activity selected, the entry will be classified under the Default Job Activity

The Filter at the Top will allow you to customize the view of the report summary based on specific users or Job Activities.